DeductFlow

What DeductFlow does

DeductFlow says it keeps every expense, mile and hour for a short term rental in one place, logged in seconds from a phone or laptop, and that at tax time you hand your tax professional a clean report, mileage log and hours report instead of a shoebox and a spreadsheet (description supplied by the vendor). Its own site confirms the core of that: it logs expenses with receipts, rental mileage and active hours by property, and its trial runs on desktop or in a phone browser. Hour entries keep the date the work happened separate from the date it was recorded, and mileage entries note whether the distance came from Google Maps or was typed in. It also stores cost segregation study documents, an asset and depreciation schedule, employee and contractor payments and rental income. The site says it is recordkeeping software, not tax advice.

How the Hospitable Connection Works

Through Hospitable Connect, DeductFlow imports completed Airbnb stays as income, one entry per stay, dated to checkout. The host service fee on each stay is recorded separately as an expense. Cleaning and pet fees import as separate line items in the income breakdown. Taxes the platform collects and remits are tracked separately and never counted as income, and a stay does not count until the guest checks out. Hours and mileage are not imported from Hospitable. They are logged in the app, and mileage is entered by hand. Other expenses are entered by hand, by receipt scan or by credit card statement import. Hospitable Connect is included with Pro and the trial. What the integrations page on deductflow.com confirms, read November 2, 2026: one income record per completed Airbnb stay, dated at checkout; guest fees the host keeps, such as cleaning and pet fees, imported as separate line items in the income breakdown; the host service fee recorded separately as an expense; owner stays and platform collected taxes left out; each listing matched to a DeductFlow property; and a read only connection that changes nothing in the Hospitable account. The page describes Airbnb reservations and says direct and other channel bookings are added by hand. It does not mention receipt scanning or credit card statement import, so those parts rest on the vendor description.

Who it fits

Owners who run one or several short term rentals and want expenses, trips and participation hours in one app instead of three apps and a spreadsheet, and who will review the records with a tax professional. Owners who want trips recorded automatically in the background will not get that here, because the site says mileage is entered by hand.

Pricing, checked November 1, 2026

The vendor lists a Free plan, Pro at $24 per month or $149 per year, and a 7 day free trial of Pro. The pricing page on deductflow.com matches: the Free plan covers 1 property with 50 expenses a year and 20 mileage entries in total, and Pro is $149 billed annually, shown as $12.42 a month, or $24 billed monthly, with unlimited properties and expenses, active hours and mileage tracking, and cost segregation and depreciation tools. Active hours tracking is available during the trial. Reports, exports and the Mobile Companion need paid Pro, and Hospitable Connect is included with Pro and the trial. The trial needs no credit card. Read on deductflow.com on November 1, 2026.

The page also lists a separate mobile companion feature on both Pro plans. We did not test it.

Source: deductflow.com/pricing, checked November 1, 2026.

By the numbers

DeductFlow Screenshots

Demo account, fictional data. All four screenshots come from a DeductFlow demo account supplied by the vendor, and every figure and property name shown is made up.

About the Founder

Douglas Adams is the founder of DeductFlow, which launched in 2026. He owns a short term rental business and founded DeductFlow to help other STR owners organize and track what is important for their businesses. This biography was supplied by the vendor. The integrations page on deductflow.com separately says the company hosts a rental of its own in Fairplay, Colorado.

Where DeductFlow sits

The verdict

DeductFlow ranks first among the seven vendors we ranked, from nine we evaluated, in our STR expense, mileage and hour tracking category on the printed method: every plan price is on one page including a free tier, and it is the only app we read that pairs a full expense ledger with receipts, rental mileage and owner hours. HourProof is the closer alternative when the hour log is the main job. DeductFlow records what happened and when; it does not decide what is deductible, and its own site says a timestamp documents when an entry was made, not that the work occurred.