Tools / str expense and hour tracking

The 7 Best STR Expense, Mileage and Hour Tracking Apps in 2026

STR Select ranks 7 of the 9 vendors we evaluated for STR Expense, Mileage and Hour Tracking Apps. The top three are DeductFlow, Landlord Studio and Everlance. Checked November 1, 2026.

Apps that log short term rental expenses, mileage and owner hours, compared on published pricing, what each one records and which jobs it leaves out. Every fact sourced and dated.

9 evaluated 7 ranked Last updated: November 1, 2026 Typical cost: Every app prints a free tier except REI Hub, which offers a 14 day trial; paid plans start near $9 per month billed annually, and the two apps built around hour logs print $139.99 to $149 per year

Key takeaways

We ranked seven of the nine vendors we read on their own pages. The latest read was November 1, 2026. DeductFlow ranks first on the printed method because it is the only app we read that pairs a full expense ledger with receipts, mileage and owner hours in one place, and it prints every plan price, including a free tier. Landlord Studio is second and Everlance third, with REI Hub and Stessa tied behind them. HourProof scores sixth on this method because its mileage has no route or distance source and its expense ledger is narrower, but it is still the stronger choice if the hour log is your main need. The general landlord tools (Stessa, Landlord Studio, REI Hub) cover expenses and mileage but print no hour log, and Everlance and MileIQ are mileage tools first. Customer feedback is held equal for every app: public ratings were not comparable across the seven, so that input does not separate the order. None of these apps decides what is deductible or how any figure is reported; that stays with your tax professional.

Related: for monthly books done for you, see our Airbnb bookkeeping services ranking. For permits and lodging tax rules, see STR compliance tools. For the booking platform that feeds these apps, see channel manager and PMS software. Published prices for every tool category sit in the tool pricing index.

How we evaluated STR Expense, Mileage and Hour Tracking Apps

For STR Expense, Mileage and Hour Tracking Apps, we scored every vendor on pricing transparency (30%), verified customer feedback (25%), methodology depth (25%) and coverage (20%). Facts checked November 1, 2026, sources linked throughout. Full formula on the methodology page.

STR Expense, Mileage and Hour Tracking Apps side by side

VendorBest forModelPublished pricing
DeductFlow Short term rental owners who want expenses, mileage and participation hours kept together by property Free tier plus a flat Pro subscription, unlimited properties on Pro Free plan for 1 property. Pro is $24 per month or $149 per year, with a 7 day free trial and no card required
Landlord Studio Small landlords who want receipt scanning and a mileage tracker inside a rent and bookkeeping app Free tier plus two paid plans by unit count Go is free for up to 3 units. Pro is $15 per month ($144 billed annually) and Pro Plus is $35 per month ($336 annually), each including 3 units plus $1.00 to $1.20 per extra unit depending on billing. 14 day trial on Pro
Everlance Owners who drive a lot for their rentals and want trips detected automatically Free tier plus two paid subscriptions Basic is free with 30 automatic trips a month. Starter is $89.99 per year or $10.99 per month; Professional is $119.99 per year or $19.99 per month. 7 day trial that asks for a card
REI Hub Owners who want property by property books for short term and mixed portfolios, with mileage in the same place Subscription tiered by unit count, annual or monthly Professional from $9 per month billed annually ($15 monthly) for up to 3 units, $15 ($25) for up to 10, $27 ($45) for up to 20, $48 ($80) for unlimited. No free tier is printed; 14 day trial with no card
Stessa Landlords with a mix of long term and short term units who want free bank feeds and mileage expense entries Free tier plus two paid subscriptions Essentials is free. Manage is $12 per month billed annually or $15 monthly; Pro is $28 annually or $35 monthly. Unlimited properties on every plan
HourProof Owners whose main need is a timed, evidence backed log of hours toward a participation threshold Free tier plus a Premium subscription, billed monthly or annually Free plan for 1 property and 20 logs a month. Premium is shown as $19.99 per month or $139.99 per year, labelled for a limited time, against list prices of $24.99 and $249.99
MileIQ Owners who only need automatic mileage and have expenses and hours covered elsewhere Free tier plus one paid plan Free for 40 drives a month. Unlimited drives is $13.99 per month or $11.66 per month billed annually

Pricing is each vendor's own published wording, checked November 1, 2026.

Score Breakdown

Scores use the weights above on a 0 to 100 scale per input. Pricing transparency: 100 when every plan price is printed on the vendor page, less 10 to 15 where the page labels a price limited time, carries a second price set or prints a per unit extra. Customer feedback: 50 for every app, because public ratings were not comparable across the seven (DeductFlow has no app store listing, rating counts run from 6 to over 100,000 and several belong to a parent company app), so this input does not separate the order. Method depth: 20 points for each of five items printed anywhere on the vendor site, including feature, help and terms pages, which are receipt capture, evidence attachments, a route or distance source for mileage, a report or export for a tax professional and a statement that the app is recordkeeping and not tax advice. Coverage: share of the three jobs covered, expenses, mileage and owner hours, with a partial job counting half. Rank follows score; REI Hub and Stessa tie at 75.8 and are listed alphabetically. Checked November 1, 2026.

RankVendorPricing (30%)Customer feedback (25%)Method depth (25%)Coverage (20%)Score
1DeductFlow1005010010087.5
2Landlord Studio905010066.777.8
3Everlance855010066.776.3
4REI Hub100508066.775.8
5Stessa100508066.775.8
6HourProof85508083.374.7
7MileIQ100504033.359.2

The ranking

1

1. DeductFlow Covers all three jobs DeductFlow profile

Best for: Short term rental owners who want expenses, mileage and participation hours kept together by property

DeductFlow logs expenses with receipts, rental mileage and active hours in one app, organized by property. Hour entries keep the date the work happened apart from the date it was recorded, and each entry can note what it was based on. Mileage entries record whether the distance came from Google Maps or was typed in. Through Hospitable, it imports each completed Airbnb stay as one income entry dated to checkout, and records the host service fee separately as an expense. Cleaning and pet fees import as separate line items in the income breakdown. Hours and mileage are not imported from Hospitable. Mileage is entered by hand, and the site says it does not record trips with background GPS. Active hours tracking is available during the 7 day trial. Reports, exports and the Mobile Companion need paid Pro.

Expenses, mileage and hoursPrices fully publishedFree planNo background GPS
PricingFree plan for 1 property. Pro is $24 per month or $149 per year, with a 7 day free trial and no card required
ModelFree tier plus a flat Pro subscription, unlimited properties on Pro
2

2. Landlord Studio Mileage tracker included

Best for: Small landlords who want receipt scanning and a mileage tracker inside a rent and bookkeeping app

Landlord Studio lists a GPS mileage tracker that records your route and a smart receipt scanner that attaches each receipt to its expense on every plan, with automated bank feeds, expense categorization and Schedule E reports on Pro. Its pricing page quotes a customer who manages Airbnbs, but the plan lists do not describe short term rental features, and there is no hour log. Prices are billed by unit count, so check the unit limit against your portfolio before you choose a tier.

Receipt scannerMileage trackerSchedule E on ProNo hour log
PricingGo is free for up to 3 units. Pro is $15 per month ($144 billed annually) and Pro Plus is $35 per month ($336 annually), each including 3 units plus $1.00 to $1.20 per extra unit depending on billing. 14 day trial on Pro
ModelFree tier plus two paid plans by unit count
3

3. Everlance Automatic mileage

Best for: Owners who drive a lot for their rentals and want trips detected automatically

Everlance is built for self employed drivers. It detects trips automatically, keeps IRS compliant mileage logs with route maps and tracks expenses with receipt photos, and its Work Hours setting sorts trips by the hours you set. It does not log property work hours, and nothing on the page is specific to short term rentals. The page source also holds a second, lower price set, so confirm the figure at checkout.

Automatic trip detectionRoute mapsReceipt photosNot STR specific
PricingBasic is free with 30 automatic trips a month. Starter is $89.99 per year or $10.99 per month; Professional is $119.99 per year or $19.99 per month. 7 day trial that asks for a card
ModelFree tier plus two paid subscriptions
4

4. REI Hub Accounting for STR portfolios

Best for: Owners who want property by property books for short term and mixed portfolios, with mileage in the same place

REI Hub is rental accounting software. It imports Airbnb and Vrbo payout statements, categorizes transactions by property, produces profit and loss, balance sheet and Schedule E reports, tracks fixed assets and includes a mileage log. Its home page lists no hour or participation log, so owners who need one pair it with a separate tool. Its features page says you can attach receipts and any file to a transaction, and every price tier is printed on one page. The mileage log prints no route or distance source.

Payout statement importSchedule E reportsMileage logNo hour log
PricingProfessional from $9 per month billed annually ($15 monthly) for up to 3 units, $15 ($25) for up to 10, $27 ($45) for up to 20, $48 ($80) for unlimited. No free tier is printed; 14 day trial with no card
ModelSubscription tiered by unit count, annual or monthly
5

5. Stessa Free to start

Best for: Landlords with a mix of long term and short term units who want free bank feeds and mileage expense entries

Stessa lists mileage expense tracking and manual expense tracking on all three plans, with a Schedule E report from Manage up and unlimited receipt scanning on Pro. Its help pages say scanned receipts can create a transaction or attach to an existing one. Its Manage plan description names short term rentals. It has no hour or participation log on its pricing page, and Hospitable or booking platform imports are not listed there. A good fit for expense records, not for hours.

Free Essentials planMileage expense entriesSchedule E from ManageNo hour log
PricingEssentials is free. Manage is $12 per month billed annually or $15 monthly; Pro is $28 annually or $35 monthly. Unlimited properties on every plan
ModelFree tier plus two paid subscriptions
6

6. HourProof Strongest hour log

Best for: Owners whose main need is a timed, evidence backed log of hours toward a participation threshold

HourProof is built around the hour log: a timer, plain English and voice entry, evidence attachments, goal tracking toward the 100 hour and 750 hour thresholds, and spouse hours that merge into your totals. It also logs round trip miles and activity spend, scans receipts, imports Airbnb, Vrbo and Hospitable booking calendars, and exports CPA ready PDF and CSV files in a Schedule E format. It is narrower than DeductFlow on the expense ledger. Exports, AI logging and integrations need Premium, and the Premium price is labelled limited time.

Timer and voice loggingGoal trackingCalendar importLimited time price
PricingFree plan for 1 property and 20 logs a month. Premium is shown as $19.99 per month or $139.99 per year, labelled for a limited time, against list prices of $24.99 and $249.99
ModelFree tier plus a Premium subscription, billed monthly or annually
7

7. MileIQ Mileage only

Best for: Owners who only need automatic mileage and have expenses and hours covered elsewhere

MileIQ tracks drives automatically and asks you to swipe to classify each one, then builds mileage reports. That is the whole product on its pricing page, which lists no expense or hour tracking, so it ranks last of the seven on coverage even though its price is clearly printed.

Automatic drivesSwipe to classifyNo expenses or hours
PricingFree for 40 drives a month. Unlimited drives is $13.99 per month or $11.66 per month billed annually
ModelFree tier plus one paid plan

Also evaluated

Hurdlr

Markets an automatic expense and mileage tracker for freelancers. Its home page printed no price on November 1, 2026 and the /pricing address returns the home page, so we could not score pricing and left it unranked. It names no short term rental or hour log features.

Baselane

Prints Core at $0 and Smart at $20 per month on an annual plan, with banking, bookkeeping and Schedule E reports. Its pricing page feature list shows no mileage or hour tracking, so it does not do the jobs this category ranks, and we left it out of the order.

What this ranking rests on

We ranked seven of the nine apps we read, and DeductFlow comes first. We read each app’s own pricing, features and terms pages on November 1, 2026 and scored every app the same way: are its prices printed, how clearly does it explain how it keeps records, and how many of the three jobs does it cover, which are expenses, mileage and hours.

DeductFlow keeps expenses with receipts, mileage and hours together by property, so it covers all three jobs. HourProof is built around the hour log and is the stronger choice if hours are your main need. Landlord Studio, REI Hub and Stessa cover expenses and mileage but have no hour log. Everlance and MileIQ are built for mileage.

Public customer ratings were not comparable across these apps, so they are held equal and do not change the order. Hurdlr and Baselane were read but left out of the ranking, and the reasons are listed under Also evaluated. None of these apps decides what you can deduct. That stays with your tax professional.

Buyer questions

Straight answers from the research behind the ranking.

Which app tracks expenses, mileage and hours together?

Among the apps we read, DeductFlow is the only one whose own site describes expenses with receipts, mileage and active hours in one app. HourProof logs hours, mileage and activity spend, but is narrower on the expense ledger. Facts read from each vendor’s own pages, most recently on November 1, 2026.

How much do these apps cost?

DeductFlow Pro is $24 per month or $149 per year. HourProof Premium is shown at $139.99 per year or $19.99 per month as a limited time price. REI Hub starts at $9 per month billed annually, Stessa at $12, Landlord Studio at $15, Everlance at $10.99 per month and MileIQ at $11.66 per month billed annually. Hurdlr printed no price. Checked November 1, 2026.

Are any of these apps free?

Yes, in part. DeductFlow, HourProof, Stessa, Landlord Studio, Everlance and MileIQ each print a free tier with limits, such as one property, 20 logs a month or 40 drives a month. REI Hub prints no free tier, only a 14 day trial. Reports and exports are usually paid features.

How does DeductFlow connect to Hospitable?

Through Hospitable Connect, DeductFlow imports each completed Airbnb stay as one income entry dated to checkout, and records the host service fee separately as an expense. Cleaning and pet fees import as separate line items in the income breakdown. Platform collected taxes are tracked separately. Hours and mileage are not imported from Hospitable; they are logged inside the app. Other expenses are entered by hand, by receipt scan or by credit card statement import, according to the vendor. Hospitable Connect is included with Pro and the trial. Read November 2, 2026.

Is mileage tracked automatically?

Everlance and MileIQ detect trips automatically. Landlord Studio records the route by GPS once you start a journey. DeductFlow says mileage is logged by entering trip details and distance, with no background GPS. Stessa and REI Hub list mileage entries or a mileage log on their own pages.

Do these apps guarantee a tax result?

No. DeductFlow and HourProof both say on their own sites that they are recordkeeping tools and that your tax professional decides what qualifies. Stessa, Everlance, Landlord Studio and REI Hub say in their terms that they do not give tax advice. Treat a logged hour or trip as a record, not as proof of eligibility.

Which app is best if I only need an hour log?

HourProof is built around the hour log, with a timer, evidence attachments and goal tracking toward the 100 hour and 750 hour thresholds. DeductFlow also logs active hours, which are part of Pro and available during the trial, and adds expenses and mileage.

Why did you leave Hurdlr and Baselane out of the order?

Hurdlr printed no price on its home page and names no short term rental features. Baselane prints prices, but its pricing page feature list shows no mileage or hour tracking. Both were read on November 1, 2026.

Sources

Vendor facts for STR Expense, Mileage and Hour Tracking Apps on this page were read from these URLs, checked November 1, 2026.

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Researched and written by Aaron Whittaker. Updated November 1, 2026. Every fact on this page carries its source. How we rank

Transparency: rankings follow the published method. Every placement follows the same printed methodology applied to the same sourced facts. Vendors can claim their listing to correct anything.